TERMS & CONDITIONS
Booking Terms & Conditions
1.1. These Bookings Terms and Conditions form a contract between C&S EVENTS LTD (t/a The Venue on Middle St.) and the Client whereby C&S EVENTS LTD grants the Client access to the premises for the staging of the Event (‘this Agreement’)
2.Booking and Payment
2.1. All bookings must be confirmed via signature of this Agreement. The person who signs the document shall be considered the Hirer. When a booking is made on behalf of an organisation, the person signing warrants that he/she is authorised to commit the Client to this Agreement and shall be jointly and severally liable in respect of the booking with the Client.
2.2.1. The Client shall be held responsible for insuring all equipment brought on to the premises, for the safety of such equipment and for any damage caused to C&S EVENTS LTD's property by any equipment brought on to the premises.
2.2.2. The Client shall be responsible for appointing, paying and supervising all Contractors/Suppliers that they bring onto the premises to facilitate their event.
2.2.3. The Client will ensure that any necessary licences, permissions or approvals in relation to the Event are obtained and that copies of any such documents are provided to C&S EVENTS LTD more than 14 (fourteen) days before the Event.
2.2.4. The client will ensure that no permanent or temporary objects are driven into any part of the premises nor any adhesive attached to it or it’s equipment without the prior written consent of C&S EVENTS LTD; no display posters, boards, signs, flags or other emblems or advertisements inside or outside any part of the premises without the prior written consent of C&S EVENTS LTD.
2.2.5. The Client will take good care and not cause any damage to be done to the premises or to any fittings, equipment or other property in the Hire Area or in the premises. Where damage is caused by any act, omission or neglect of the Client or the Authorised Persons, the Client is expected to make good by paying for the damage. The decision of repair or replacement will be determined by C&S EVENTS LTD. C&S EVENTS LTD will select the tradesmen or supplying company and will provide estimate of works to be carried out/replacement and will issue a copy of the estimate and an invoice for this amount to repair/replace the damaged area/items which will be due for immediate payment.
2.2.6. The Client will not at any time publish or cause or allow to be published any comment or material likely in the reasonable opinion of C&S EVENTS LTD to discredit or damage C&S EVENTS LTD's reputation.
2.2.7. The Client will ensure that the conduct of the Event does not cause any nuisance or offence to other persons or guests either visiting or working in the premises; and at the end of the Hire Period the Client will remove all the Client’s goods and hand back the Hire Area cleared and in such condition as it was in before the Hire Period, subject only to fair wear and tear. In default the Client shall pay C&S EVENTS LTD the Clearance Fee during which the default exists and shall indemnify C&S EVENTS LTD against any costs, damages or liability incurred by C&S EVENTS LTD as a result of such default.
2.3.The benefit of this Agreement is personal to the Client and not assignable or capable of being sub-licensed to any other party.
2.4.1. Should C&S EVENTS LTD agree to vary the Services, Equipment or Hire Period either before or during the event, C&S EVENTS LTD reserves the right to increase the Fee in respect of any agreed changes.
2.4.2. Where the hire fee is calculated in part or in full with reference to the number of guests if the number of guests that attend the event is lower than the number of guests specified in the agreement, the full Hire Fee remains payable. If the number of guests that attend the event is higher than the number of guests specified in this agreement, then an additional fee shall be charged based on the fee per guest in the hire fee.
2.4.3. The Client shall not allow the number of people in the Hire Area at any time to exceed the Maximum Number of Authorised Persons.
2.4.4. Changes to the booking which incur additional charges as outlined in sections 2.4 above will be charged via Invoice and liable for payment on receipt of the invoice. If the changes are made on the day of the event, these charges will be due for payment immediately.
2.5.The Client will pay the Fee to C&S EVENTS LTD as follows:
2.5.1 Private Hire Events
Private Hire Events are not confirmed until a 50% deposit has been received by C&S EVENTS LTD and the Hire Agreement is electronically signed by the Client and submitted.
2.5.2 Corporate Hire Events, Christmas Parties & Weddings
Corporate Hire Events and Weddings are are not confirmed until a 50% deposit has been received by C&S EVENTS LTD and the Event Proposal Document is electronically signed by the Client and submitted. Both such events can be subject to a minimum number of guests and/or a hire fee - this is agreed in writing between the client and C&S EVENTS LTD.
2.5.3 Charges for Catering, Welcome Drinks and Drinks Tokens
Should any catering, welcome drinks or drinks tokens be required by The Client, these items must be paid for in full at least 14 days in advance of the event (along with the remaining portion of the hire fee). In the event of cancellation this amount is entirely non-refundable. C&S EVENTS LTD agrees to invoice The Client for the full amount at least 14 days in advance of the event.
As set out in the Event Proposal Document or in the invoice.
2.5.5. If the Client fails to pay all or any part of the amounts due to C&S EVENTS LTD under this Agreement by the due date for payment the Client will pay to C&S EVENTS LTD interest on any overdue sum or sums from the due date to the date of payment at the prevailing Bank of England Base Rate plus 8% (eight per cent) on an annual basis.
2.5.6. All prices quoted are inclusive of applicable VAT at the prevailing rate.
2.5.7. C&S EVENTS LTD reserves the right to alter prices or other details without notice.
3.1. Should the Client cancel all or part of the booking by written notice prior to the beginning of the Hire Period, C&S EVENTS LTD shall refund the deposit payment proportionately as follows:
More than 112 days prior to the event: 75%
85 - 112 days prior to the event: 50%
57 to 84 days prior to the event: 25%
0 - 56 days prior to the event: 0%
3.2. For frequent periodic hire agreements if the payment is not received in accordance with 2.5 above, this will result in immediate cancellation of the remaining hire period
3.3. In the event that C&S EVENTS LTD is prevented from carrying out all it’s obligations by circumstances beyond their reasonable control, including government intervention, strikes, labour disputes, accidents, acts of God, national or local disasters, war or any event causing the whole or a substantial part of the premises to be closed to the public, breakdown of equipment, failure of third party suppliers, the Company’s liability will be no greater than the amount already paid by the Client to C&S EVENTS LTD in respect of services booked.
3.4. C&S EVENTS LTD shall not be responsible for any loss or damage to the property arising out of the holding of a function or any injury which may be incurred by or be done by or happen to any person during the holding of a function arising from any cause whatsoever, or for any loss due to breakdown of machinery, failure or supply of electricity or telephone, leakage of water, fire, riot, government restriction or act of God which may cause the premises to be temporarily closed or the function interrupted.
4.Limitation of Liability
4.1. C&S EVENTS LTD's liability whether under this Agreement or otherwise (other than for death or personal injury caused by its negligence) shall be limited to the Total Fee or such part of it as has been paid at any time. C&S EVENTS LTD will not be liable for the death of or injury to any Authorised Person except where such death injury or loss is due to the negligence of C&S EVENTS LTD, its servants or agents.
4.2. In the event of conflict between these Booking Terms and Conditions and the Special Terms, the Special Terms shall prevail. The terms of this Agreement may be varied by written agreement between the parties signed by the authorised representatives of both parties. You will need to provide your own public liability insurance for your event.
5. Services at the venue
5.1 All alcoholic drinks are supplied in house by C&S EVENTS LTD. No outside drinks are to be brought into the premises unless it has been agreed by the management in writing prior to your event taking place.
5.2 C&S EVENTS LTD has a licensed bar and provides a range of alcoholic drinks. The bar is provided as part of bookings for live music, parties and other celebration events.
5.3 If your event goes to the end of our licensed hours, the management will close the bar 15 minutes before the end of your event and request that all music is stopped 15 minutes after the bar is closed. All guests must have left the premises 30 minutes after the bar is closed.
5.4 C&S EVENTS LTD hosts only private and corporate events. In all cases a full guest list must be provided one week in advance by the client to C&S EVENTS LTD. Any persons not on that guest list will not be permitted entry. Any person that appears to be under the age of 25 will be asked to provide approved ID. The Management or security at C&S EVENTS LTD reserve the right to refuse entry without giving reason if they feel it necessary to do so in line with the Door Policy.
6.1 Under 18s are welcome at The Venue but the following rules apply:
· The event must be booked by someone over the age of 25 and that person must be present throughout the event.
· For every 20 persons under the age of 16 attending, there must be 1 person over the age of 25 present throughout. We will need each of these responsible adults to provide ID.
· For every 30 persons under the age of 18 there must be one additional door staff person assigned (charged at £25/hour).
· No more than 40 persons under the age of 16 will be permitted entry.
· All persons under the age of 16 must have vacated by midnight.
· All persons aged 16 or 17 must have vacated by 2am.
· A wristband system will be deployed (to enable service at the bar) - any person over the age of 18 will be issued a wristband only if they can evidence this by providing ID on the door.
· Anyone without a wristband found to consuming alcohol will be ejected from the venue.
· Anyone found trying to bring alcohol into the venue will be refused entry.